PAIA Manual

PREPARED IN TERMS OF SECTION 51 OF THE PROMOTION OF ACCESS TO INFORMATION ACT 2 OF 2000

This manual applies to: Atmosphere Communications, a King James Group company, Part of Accenture Interactive

INTRODUCTION

Atmosphere Communications (hereafter “Atmosphere”) is committed to the observance of and compliance with the directives of the South African Constitution and national legislation which endorse the key principles of good corporate governance, transparency and accountability.

Section 51 of the POPIA requires that Atmosphere, as a private body compile a manual giving information to the public regarding the records held and the procedures to be followed in requesting information. As such, Atmosphere, being a private body, exercising due diligence by adhering to the South African Constitution by compiling this manual for the public that wish to obtain information from Atmosphere.

This manual was compiled in accordance with the Promotion of Access to Information Act (PAIA) No. 2 of 2000 and to address the requirements of the Protection of Personal Information Act (POPIA) No. 4 of 2013. PAIA and POPIA gives effect or carry out section 32 of the South African Constitution, which focuses on the right to access information i.e. everyone has the right of access to information held by the state or a private body to enforce a culture of transparency and accountability.
PAIA and POPIA give effect to section 32 of the South African Constitution, which focuses on the right to access information i.e. everyone has the right of access to information held by the state or a private body to enforce a culture of transparency and accountability.

AVAILABILITY OF THE MANUAL

The latest copy of this manual is available on the Atmosphere’s website: https://www.atmosphere.co.za. This manual will be updated as required or when the relevant legislation changes.

CONTACT DETAILS

All requests for access to records in terms of PAIA must be in writing and must be addressed to:

Email address: InformationOfficer@kingjamesgroup.co.za

Physical address:

Roodebloem Manor,

22 Lawley Road, Woodstock, 7925,

Cape Town, South Africa

Telephone Number: +27 21 469 1500

Website: https://www.kingjames.co.za/

GUIDE OF THE SOUTH AFRICAN HUMAN RIGHTS COMMISSION

The South African Human Rights Commission (“SAHRC”) is mandated under PAIA to promote the right of access to information, monitor the implementation of PAIA, make recommendations to strengthen PAIA and to report annually to Parliament. The SAHRC has compiled a guide that contains information which would be reasonably required of any person wishing to exercise any rights set out in the Act. The guide is available in all the countries’ official languages and can be viewed at www.sahrc.org.za

Any enquiries regarding the above guide and its contents should be directed to:

The South African Human Rights Commission

PAIA Unit (the Research and Documentation Department)

E-mail: PAIA@sahrc.org.za

Postal address: Private Bag 2700, Houghton, 2041

Telephone: +27 11 484-8300

Fax: +27 11 484-7146

Website: www.sahrc.org.za

INFORMATION REGULATOR

The Information Regulator (South Africa)

Physical address:

33 Hoofd Street

Forum III, 3rd Floor Braampark

Braamfontein, Johannesburg

Website: http://justice.gov.za

Email: inforeg@justice.gov.za

RECORDS AVAILABLE IN TERMS OF LEGISLATION

Atmosphere keeps information and records in accordance with the following legislation, which includes, but is not limited to the following legislation:

  • The Constitution of the Republic of South Africa No.3 of 1994
  • Basic Conditions of Employment Act 75 of 1997
  • Compensation for Occupational Injuries and Diseases Act 130 of 1993
  • Companies Act No. 71 of 2008
  • Income Tax Act 58 of 1962
  • Labour Relations Act 66 of 1995
  • Skills Development Levies Act 9 of 1999
  • Unemployment Insurance Fund Act No. 63 of 2001;
  • Unemployment Insurance Contributions Act No. 4 of 2002;
  • Value Added Tax Act 89 of 1991
  • Employment Equity Act 55 of 1998
  • Consumer Protection Act 2008
  • Competition Act No. 89 of 1998;
  • Income Tax Act No. 58 of 1962;
  • South African Revenue Services Act, 34 of 1997;
  • Promotion of Equality and Prevention of Unfair Discrimination Act No. 4 of 2000
  • The Occupational Health and Safety Act No. 85 of 1993;
  • Manpower Training Act No. 56 of 1981;
  • Skills Development Act No. 97 of 1998;
  • Skills Development Levies Act No. 9 of 1999;
  • Broad-Based Economic Empowerment Act No. 53 of 2003;
  • Copyright Act No. 98 of 1978;
  • Trademarks Act No. 194 of 1993;
  • Prevention of Combating of Corrupt Activities Act No. 12 of 2004;

CATEGORIES OF RECORDS HELD BY ATMOSPHERE

  • Business Information
      • Documents of Incorporation
      • Memorandum and Articles of Association
      • Minutes of Board of Directors meetings
      • Records relating to the appointment of directors/ auditor / secretary
      • Share Register and other statutory registers
  • Financial Records
      • Annual Financial Statements
      • Company Tax records
      • Banking Records
      • Asset Register
      • Rental Agreements
      • Invoices
      • Contracts
  • Income Tax Records
      • PAYE Records
      • Documents issued to employees for income tax purposes
      • Records of payments made to SARS on behalf of employees
      • All other statutory compliances: –
      • VAT – Regional Services Levies – Skills Development Levies
      • UIF
      • Workmen’s Compensation
  • Human Resources
      • Employment contracts
      • Employment equity plan (If applicable)
      • Medical aid records
      • Pension fund records
      • Disciplinary records
      • Salary records
      • SETA records
      • Leave records
      • Training records
      • Training manuals
      • Identity documents
      • Bank and address particulars
  • Client and Marketing Records
      • Client Correspondence
      • Client Contracts
      • Client Business Information
      • Project Plans
      • White papers
      • Marketing Case Studies
      • Client Casting information
      • Marketing and Product Strategies
      • Customer information
  • Public Affairs
      • Products and services information
      • Media Releases

CATEGORIES OF REQUESTORS

The capacity under which a Requestor makes a request for records defines the category in which the Requestor will fall into. There are four categories of Requestors:

  • A Data Subject who makes requests about themselves;
  • A Representative who makes a request on behalf of the Data Subject(s);
  • A Third Party who requests information about a Data Subject; or
  • A Public Body who requests information in the public interest.